The GL Audit Numbering feature applies gapless numbering sequences to all GL posting transactions. Gapless GL audit numbering enables companies to meet international compliance requirements. The feature enables you to set up and run unique GL audit numbering sequences for your GL posting transactions.
Prior to 2018.1, when you set up a numbering sequence, you defined each sequence as a line item on the GL Audit Numbering Setup page. You were limited in the definition of the sequence. In addition, if you deleted a line item, you lost the numbering history associated with the sequence run. Now, each numbering sequence is saved as a separate record and the history is maintained on the GL Audit Numbering Sequence page.
The new GL Audit Numbering Sequence page provides an enhanced setup experience with additional options to define. In addition, you can copy a GL audit numbering sequence from one accounting period to the next. You can also inactivate a numbering sequence if it is no longer useful to your organisation. For more information about setting up a GL audit numbering sequence, see Setting Up a GL Audit Numbering Sequence (in SuiteAnswers).
Now when you run a GL audit numbering sequence, you can view the details of an invalid run. And, if you have copied a sequence from one accounting period to the next, you can view the details associated with the next period. For more information on running a numbering sequence, see Running GL Audit Numbering Sequences (in SuiteAnswers).
For information about the new GL Audit Numbering Sequences page which provides a run history of your sequences, see Viewing GL Audit Numbering Sequences (in SuiteAnswers).
Best Practices for Using the GL Audit Numbering Feature:
- Run permanent GL audit numbering sequences
- In NetSuite OneWorld, use one subsidiary per GL audit numbering sequence
- When setting up a GL audit numbering sequence on demand at Transactions > Management > GL Audit Numbering Sequences > Run (Administrator) > New Sequence button, select Period Type - Year, then run the sequence
- When scheduling a recurring value for a permanent GL audit numbering sequence, use values that represent days such as one day or 24 hours
- To stop a recurring, permanent GL audit numbering sequence, delete the value in the Recurring Unit field, or mark the task complete from the period close checklist. You can also mark the sequence inactive to stop a recurring, permanent GL audit numbering sequence.
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